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Registration Information

2025 Registration Update

After utilizing a lottery system for registration for 2024 and collecting feedback, we have decided to use a similar system for registering for sessions for the 2025 summer. A lottery system will allow everyone to have a longer window of time to log on and enter the lottery for your desired sessions. There will be no need to try to prioritize one camper if registering multiple, adjust your schedule to be logged on right at a certain time, or stress about factors outside of your control like our software system. A lottery will give all campers a fair chance at attending more popular sessions. 

 

There will be four options when entering the lottery: Family Camp Lottery, Main and Mini Session Lottery, Sailing Camp Lottery and Teen Week Lottery. Based on feedback, we will be opening lottery entries earlier than in past years. This change will give everyone more time to plan and prepare for the 2025 summer. All lotteries will open on Monday, December 2, 2024 at 12:00pm (noon) and close on Tuesday, December 10, 2024 at 12:00pm (noon). At any time during that window, you can log onto your account with our software system and enter whichever lottery fits your camper or campers. 

 

After the lottery window closes on Tuesday, December 10, 2024 at 12:00pm (noon) we will take all entries in a lottery and randomize them. We will then work our way down the list trying our best to offer a spot to every camper in their top preferred session. There is a chance that a session fills before all top preferences for that session have been reached on the list. If a camper’s top preferred session is full, we will add them to the waitlist for that session and offer them a spot in their second preferred session. If the top two sessions are full, we will add them to both waitlists and offer them a spot in their third preference. We will continue this until all campers entered in the lottery are offered a session.

 

On Tuesday, January 2, 2025 emails will be sent out with session registration offers for every camper. This registration spot will be held until Wednesday, January 10, 2025. At any point during that time frame you will have to log into your account and register your camper for the offered session. This will be a similar process to past registrations. We will send out reminder emails and phone calls during that time to make sure that everyone has the chance to register for the initial spot offered. If your camper was added to a waitlist you will be able to log onto your account and see where they are on that waitlist. Once the initial registration period (January 2-10, 2025) has ended, any offered spots that were not registered for will be offered to those on the waitlist. 

 

We are excited to offer a lottery registration system again and for the 2025 summer ahead!

 

Please reach out to us with any questions at camp@ymca-cv.org or 715-839-4607. 

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Registration Information
Create an Account

Click here to begin. Information listed in your account will be used for communication purposes and in the registration process. You can edit this information at any time.

 

Make a Session Reservation

  1. On the home page of your account, click the Reservations Tab, New Reservations, and then follow the instructions.

  2. Information you will be asked about your camper will include: biographical, insurance, general health, camper background, medications, store deposit, and cabinmate requests.

  3. You are able to skip most sections and return to them at a more convenient time to complete or edit information.

  4. To complete the reservation you will need to pay the non-refundable deposit. For most programs it is $50.00.

  5. Once you have paid the deposit you should receive a confirmation email. If you don't receive a confirmation email within a couple hours of registering, please contact us to confirm your reservation.

 

Waiting List

  1. Click Register next the name of the camper you'd like to put on a wait list. 

  2. Under Session Waiting List check the week you would like to be added to the waitlist

  3. Click the Register button at the bottom of the page

  4. On the next page, click Proceed to check out

  5. Your balance will be $0.00 and click complete order

  6. You will receive a confirmation email

  7. You will receive an email if the spot becomes available. It will be held for a week to allow you time to register. If you don't register within the week the camper is removed from the waiting list and the spot is offered to the next person in line.

 

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Editing and Completing Information

Camper Background and Health Information

  1. Log-in to your account

  2. Click on the Camper’s name you would like to edit information for

  3. Click on My Forms and a list of forms will drop down

  4. Click on the form you would like to edit

                      

Reservation Information

  1. Log-in to your account

  2. Click on the Camper’s name for which you would like to edit information for

  3. Under reservations, click the session you would like to edit

  4. Here you can edit store deposits and pricing options

  5. Click Additional Information to edit a cabinmate request 

  6. Under Medications, you can update and add your camper’s medications

 

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Changing Sessions

Send an email to Camp@ymca-cv.org to switch your camper’s session.

 

Canceling Reservations

We will accept cancellations at any time prior to the start of a session for any reason, such as an illness, unplanned change to schedule, or significant anxiety. Should campers desire to withdraw their attendance, we will refund your balance minus the non-refundable deposit.  Please inform us as soon as possible regarding any cancellations so we can open up your spot for another camper to attend. You can cancel by emailing camp@ymca-cv.org or online:

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  1. Log-in to your account

  2. Under reservations, click the session you would like to edit

  3. On the bottom of the page, click Cancel Reservation

 

Payment

At the time of the reservation you are able to pay the deposit, the full balance, or any amount in-between. An option at the bottom allows you to schedule additional payments. To pay at a later time, return to the home page of your account and select Make a Payment. We ask that balances be paid in full two week prior to your camper's session.

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Financial Assistance

Do I Qualify?

For more information on financial assistance click here.

 

How to Apply for Financial Assistance

During the online registration process you will be asked to select a tier price. Select the Financial Assistance option. This option will only require a $25.00 non-refundable deposit to complete the reservation. Please note that your account balance at the time of check-out will be the full price of camp and will not reflect the assistance. The assistance will be added at a later time after the necessary financial assistance forms are processed by the Y.

 

If you are a YMCA of the Chippewa Valley member on financial assistance we will adjust the cost of camp based on your current financial information. 

 

If you are not a YMCA of the Chippewa Valley member you will need to fill out the YMCA financial assistance form.  Once we have received the completed form we will make the price adjustment.

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Questions & Comments

Please contact us at camp@ymca-cv.org or 715-839-4607

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